Fresha Payout Decomposer
Your Fresha payout is one number, but it's really a stack: gross sales, minus card processing, minus the one-time 20% new-client fee, plus tips you owe staff, plus tax you owe the state, netted against deposits and refunds. Bring in a payout and this pulls it apart line by line — then writes it up as the bookkeeping entry you'd post in QuickBooks or Xero. It runs entirely in your browser; your payout never leaves your device.
Region & currency
Or just type your totals
No export handy? Fill the fields below from your Fresha dashboard.
Your payout is read and broken down entirely in your browser. The individual rows never leave your device or reach our server.
On your Fresha invoice / wallet. Don't know it? Estimate below.
Estimate the processing fee
A rough figure from Fresha's published US rates. Replace it with your real fee if you have it.
The new-client fee (the ≈20% one)
Why your payout never matches your sales
Fresha collects money from your clients, holds it in a wallet, takes its cut, and sends you the rest. No single Fresha report shows all three of those at once, which is exactly why the payout that lands in your bank never ties to any sales figure you can find. The sales report is your gross, before fees. The payments report is cash received, before fees. The bank deposit is what's left after Fresha's processing fee and the new-client commission come out of the wallet.
This tool rebuilds the full picture from whichever export you have, or from totals you type in, and shows the gap as a set of named lines rather than one unexplained shortfall.
The line that surprises owners
The new-client fee is the one most owners don't see coming. When a first-time client finds you through the Fresha marketplace, Fresha charges a one-time commission of about 20% of that first visit. It's charged once per new client, not on their repeat visits, and not on clients who came to you directly. On a busy month with a lot of new marketplace bookings, it can be a bigger line than your card processing.
The decomposer separates that fee from ordinary processing so you can see what each is actually costing you, and read the full breakdown of what a Fresha payout contains.
From breakdown to a journal entry you can post
The breakdown is only half the job. The other half is getting the payout into your books correctly, and that means one balanced journal entry: revenue and tax and tips on one side, the fees and the bank deposit on the other. The tool builds that entry for you from the same numbers, with the common account names, so you or your bookkeeper can post it straight into QuickBooks Online or Xero. If your chart of accounts doesn't have the right lines yet, start from this salon chart of accounts.
Frequently asked questions
Why is my Fresha payout smaller than my sales?
Because Fresha takes several things out before the money reaches your bank. Card processing comes off every payment. If a first-time client booked through the Fresha marketplace, there's a one-time new-client fee of about 20% of that first visit. Deposits you'd already collected get netted out, refunds are subtracted, and tips are usually passed through separately. The decomposer takes your payout and shows each of those lines, so the gap between what you sold and what you were paid stops being a mystery.
Is my payout data sent anywhere?
No. The file you paste or upload is read and broken down entirely in your browser. None of the individual rows leave your device or reach our server. If you choose to enter your email at the end, we store only a few summary numbers (like your total fee percentage for the period), the email, and your two answers, never the payout itself.
What is the 20% new-client fee on Fresha?
It's a one-time commission Fresha charges when a brand-new client finds you through the Fresha marketplace and books their first appointment. It's roughly 20% of that first visit's service value, charged once per new client, not on their repeat visits or on clients who came to you directly. It's the single line that surprises owners most, which is why the decomposer calls it out separately from ordinary processing fees.
What can I do with the breakdown?
Two things. You get a clear gross-to-net picture of one payout period, so you can see your real take-home rate after Fresha's cut. And you get the same numbers written up as a bookkeeping journal entry, the revenue, fee expense, commission expense, tips and tax lines a bookkeeper would post, so you or your accountant can record the payout correctly in QuickBooks or Xero.